Let’s be honest: your spreadsheet served you well in the beginning. It was free, it was familiar, and it did the job. But as your portfolio grows, the "spreadsheet method" starts to show its cracks.
If you find yourself spending your Sunday evenings chasing rent on WhatsApp, hunting for a receipt from six months ago, or manually typing up tenancy agreements, you haven’t just grown a portfolio—you’ve grown a second, unpaid job.
The 3 Signs You’ve Outgrown Your Spreadsheet
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The "Lost Receipt" Hunt
You reach tax season, and your "system" involves digging through email threads to find a plumber's invoice from last March. -
Fragmented Communication
You have ten different WhatsApp groups, some with tenants, some with tradespeople, and you can’t remember if you actually told the electrician about the dripping tap. -
The "Arrears" Blindspot
You spend hours at the end of the month cross-referencing your bank statement against your spreadsheet to see who has (or hasn't) paid rent.
Professionalism = Profitability
Moving to property management software isn't about "going corporate"—it’s about regaining your time. Using a dedicated dashboard changes the tenant experience, too. Instead of an informal WhatsApp message, they get a professional link to report issues. You get a notification, you assign a tradesperson, and it’s done.
Why Doorkeep?
We built Doorkeep for the landlord who wants to run things properly without paying letting-agent prices. No bloat, no per-property fees — just what you actually need:
- Tenant issue reporting — each property gets a link; tenants log problems without needing an app or account
- RRA compliance — pet request deadlines, Section 13 rent increases, and proof of service for every document
- HMRC submission — connect your Government Gateway account and submit your quarterly figures directly
- Bank statement import — upload your CSV or PDF and match payments to expected rent in a few clicks
- Compliance tracking — gas safety, EICR, EPC, and more, with reminders before anything expires
- Flat-rate pricing — from £5.99/mo, no per-property charges
Ready to bin the spreadsheet? Start for 99p with Doorkeep and get your properties sorted.